If you're concerned about the challenges you are likely to face during your upcoming office relocation, here are some pragmatic steps you can take to ensure that things go smoothly.
Come up with a plan to unpack in an efficient manner
The speed with which your office technology, furniture and supplies are unpacked after you move will affect how quickly your staff adjust to working in their new office space and how much this change of location impacts your business. For example, your employees may find it demoralising to work in a disorganised office for weeks on end, where they are surrounded by boxes of unpacked files and other paperwork, they have to share their desks because half of the furniture hasn't been reassembled yet and they have to spend a frustratingly large amount of time searching for documents in the aforementioned boxes. This may then make it harder for them to motivate themselves to work at the same fast pace that they previously did.
If you want to prevent this, you must develop a plan that will allow for the rapid unpacking of your office items. This might include creating a sketch of the new office and noting exactly where specific pieces of office furniture will be placed (and then giving this sketch to the removals team so they can drop off these furniture items in the right places around the office), assigning the unpacking of particular boxes or the reassembling of furniture items to named members of your staff (and giving them deadlines to ensure that these jobs get done quickly) and ensuring that any old office furniture left behind by the previous occupants is disposed of as soon as you spot it so that you don't struggle to squeeze your own furniture into the office.
Make sure the office removals team has all of the key facts and instructions they need
To ensure that the arrival of your business supplies and furniture is not delayed, you must make sure that you give the office removals team all of the instructions and key facts about the new office space that they need. For example, if the new building is monitored by security guards and the offices inside of it can only be accessed with specific security codes, you will need to give the security guards a heads-up about the arrival of the removals team (so that they do not refuse to let the removals team inside) and ensure that the team has the access code they require to get into the new office.
Similarly, if there is a separate car park on the new property that is only for employees and that is very close to the entryway that the removalists will need to use when transporting your office items into the building, then you may need to apply for a temporary parking permit for the removalists that will allow them to park their vehicle in this area, and then you'll need to give them this permit in advance. Doing this will allow these people to move the office supplies into the new space very quickly.
For more information, contact an office removalist.